[ENG] VACANCY ANNOUNCEMENT - Knowledge Management Assistant (G-6)
DEADLINE: 29 August 2016
Special Notices
This post is open only to nationals of the Russian Federation or candidates with a valid travel and employment authorisation documents issued by the relevant authorities in the Russian Federation. The United Nations shall NOT be responsible for providing assistance to applicants in procuring these required travel and/or employment authorisation documents.
Appointment against this post is on a LOCAL basis, with NO entitlement to travel or any other international benefits. Should there be a need for examination, the candidate will be responsible for any travel expenses incurred. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. External candidates will be graded in accordance with the current recruitment guidelines. This means that external candidates may be recruited at a lower level than that of the advertised level of the post.
Responsibilities
Within delegated authority, the incumbent is responsible for the following duties:
• Registers, classifies, catalogues and organizes all reference materials, documents, publications, press releases, etc.; responsible for cataloguing and maintaining the audiovisual library – videos, DVDs, CDs, etc.; responsible for loans and returns of library material, such as documents, publications, audio-visual; develops and maintains relevant databases, keeping data accurate and current; and prepares new material as needed;
• Reviews sources to identify appropriate reference materials that meet the information needs of the UN Information Centre and its clientele; conducts periodic inventory and evaluates the information needs of the Library’s clientele; orders publications and information materials from the United Nations Headquarters (UNHQ) as needed; provides technical support and instruction to library patrons in using electronic resources and reference tools to obtain information;
• Provides visitors with information on the UN and specialised agencies; responds to queries on and requests for UN reference materials; conducts briefings on related subjects to individuals and groups; liaises and coordinates with local libraries and with the Dag Hammarskjöld Library in UNHQ; responds to email and phone enquiries about the work of the UN and its Agencies
• Conducts regular backup jobs for library databases on various platforms and performs other routine maintenance procedures that ensure the integrity of library data; orders and ensures shipment of documents, reference materials and necessary equipment for the Library and the UNIC;
• Maintains statistics on the number of visitors, service provided and workload indicators; and provides statistical data to UNHQ for assessing usefulness and relevance of posted materials. Co-ordinates work and/or participates in training of interns and junior support staff, as needed; provides administrative support for the Library; and assists in the management of library accounts.
• Provides support to Model UN programmes and outreach activities promoting the work of the United Nations to Youth and members of academia (e.g. high school and university student groups, teachers, principals, university professors, etc.)
• Works in concert with other UNIC staff on various information-related projects; assists with special projects and programmes assigned by the Director, National Information Officer, and/or Officer-in-Charge;
• Perform other related duties as required.
Competencies
• PROFESSIONALISM: Knowledge of physical and electronic record keeping and relevant information systems and networks, including web content management systems and social media platforms. Knowledge of information management tools and techniques used in providing communications and public information support to the UN System or a comparable international organization. Ability to undertake independent research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
A High School Diploma or equivalent is required. Additional coursework in library science, information science, information systems, information management or related field of study is desirable.
Work Experience
A minimum of seven years of experience in archives, electronic record management, public information or related area is required. Experience working with automated information systems as applied to libraries and/or information networks is desirable. Experience working with online content management systems, including web sites, social media platforms, etc. is desirable.
Experience providing communications support to an office of the United Nations System or a comparable international organization is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English and Russian is required. Knowledge of other official United Nations languages is an advantage.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Full job description can be found HERE.
HOW TO APPLY
Local level job openings in the global network of United Nations Information Centres are currently NOT advertised on the United Nations Careers Portal.
To apply for these local level job openings, email the following documents to careers (at) unic (dot) org, including the job opening number and your name in the subject of the email:
- A United Nations Personal History Profile (PHP) from Inspira. (What is this?)
- A duly completed, signed and scanned “UNIC Employment Application Checklist” form. (What is this?)
- A scanned copy of the required diploma.
Important Notice
- Do not wait until the last minute to apply for a job opening to allow enough time to prepare the required documents.
- Applications are NOT submitted in Inspira. Candidates only need to access Inspira to generate a United Nations Personal History Profile.
- Applications submitted after the deadline will not be considered.
- Failure to follow all relevant guidelines will disqualify applications from consideration.
- Incomplete applications will not be considered.
