VACANCY ANNOUNCEMENT - National Operations Officer, WHO
DEADLINE: 16 May 2016
Description of duties:
- Assist in the planning, organization, operation and evaluation of administrative services.
- Formulate general and specific budgetary estimates for the country office, work-plans and projects; plan, organize and monitor the application, control and accounting of approved budgetary allocations by work-plans and programmes (and donor agreements according to needs).
- Provide managerial and administrative support in the implementation of all WHO collaborative programmes through initiation of relevant proposals for all planned activities as per plans of action and periodic monitoring of their implementation.
- Provide a range of human resources services, including future needs, coordinating/facilitating recruitment, training and staff orientation and implementation of performance management in close collaboration with the relevant HR Officer in the Regional Office.
- Advise staff on relevant administrative and financial rules and procedures.
- Provide support on security matters (e.g. MOSS compliance, SMT meetings and similar) and coordinating under WR/HWO guidance the administrative issues (including common premises and services) with the broader UN family organizations in the country.
- Responsible for administrative supervision and verification of financial transactions related to the WHO Country Office budget.
- Assist to and advise WR/HWO on the UN House common services management: coordinate the administrative network of the UN House agencies including planning and distribution of the office space and supervision of financial transactions in relation to the UN House management; liaise with and act as a focal point for the Landlord and other services providers on behalf of the UN House management Committee on various building management issues.
- Provide day-to-day guidance and advice, and supervision - when assigned, to other administrative staff in the CO.
- Provide administrative supervision and verification of financial transactions related to the contracts of UNAIDS Regional Support Team in Russia according to the HQ global administrative agreement.
- Provide overall administrative support to the GDO on NCDs including verification of financial transactions.
- Perform other related functions as assigned.
Education:
Essential: University Degree in public or business administration, or relevant social sciences.
Desirable: Training in WHO/UN managerial framework and procurement; post-graduate studies in management and administration.
WHO only considers higher educational qualifications obtained from an accredited institution.
Skills:
Essential: Good knowledge of administrative and management principles and practices (including, but not limited to the areas of Human Resources, Finance, Budget, Logistics, Procurement and Security). Good general knowledge of enterprise resource planning and management systems. Good knowledge of local regulations on customs, procurement, banking systems and taxation.
Desirable: Knowledge of WHO/UN administrative and financial rules, procedures and practices, including operational procedures in GSM and programme management.
Other Skills: Extensive knowledge of Microsoft Office software applications and Internet usage required
Competencies required:
1) Ensuring the effective use of resources: monitors costs and seeks to use the most cost-effective methods. Establishes measures to monitor resources and progress of activities as planned.
2) Producing results: produces and delivers quality results. Is action oriented and committed to achieving outcomes; demonstrates a systematic and efficient approach to work. Excellent planning, organizational and managerial skills. Ability to multi-task and complete assignments with efficiency, adhering to deadlines and emergency/shifting priorities.Monitors own progress against objectives and takes any corrective actions necessary. Acts without being prompted and makes things happen; handles problems effectively. Ability to work under pressure.Takes responsibility for own work. Sees tasks through to completion.
3) Fostering integration and teamwork: develops and promotes effective relationships with colleagues and team members. Deals constructively with conflicts. Supports and acts in accordance with team decisions. Encourages co-operation and builds rapport among fellow team members.
4) Communicating in a credible and effective way: expresses oneself clearly in conversations and interactions with others; listens actively. Produces effective written communications. Ensures that information is shared. Strong communication and interpersonal skills to enable effective interaction with staff at all levels and with varying cultural backgrounds, as well as an ability to exercise tact and discretion at all times
5) Knowing and managing yourself: manages ambiguity and pressure in a self-reflective way. Uses criticism as a development opportunity. Seeks opportunities for continuous learning and professional growth. Ability to act independently and exercise mature judgment.Works productively in an environment where clear information or direction is not always available. Remains productive when under pressure. Stays positive in the face of challenges and recovers quickly from setbacks.
See WHO Global Competencies model at http://www.who.int/employment/competencies/en/
Experience:
Essential: At least two years' experience in responsible roles in administration and management at an inter-governmental/international organization.
Desirable: Experience in responsible roles involving the application of administrative and management principles and practices within the United Nations system. Previous experience in administrative or programme areas in WHO.
Languages:
Essential: Excellent written and oral command of English and Russian.
Additional Information:
This is a National Professional Officer position. Therefore, only applications from nationals of THE RUSSIAN FEDERATION will be accepted. Applicants who are not nationals of THE RUSSIAN FEDERATION will not be considered.
(*) Extension of appointment is subject to a) satisfactory performance, b) continued need for the function, and c) availability of funds.
Similar positions at the same grade may be filled using this vacancy notice.
Long-listed candidates may be contacted to sit a written test or presentation prior to final short-listing. This does not preclude a written test or presentation prior to final interview.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.
More information can be found on the WHO website.
This vacancy notice may be used to fill other similar positions at the same grade level.
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
New applicants click HERE to begin your online application.
Returning applicants enter HERE.
WHO staff enter HERE.
