International Professional Consulting Services for Prevention of HIV and Injecting Drug Use Training for Russian Police Officers

To navigation

Agency:

UNODC

Project:

TDRUSJ17

Duration:

May 2008-May 2009

Expiry Date:

2008-04-06

Description:

Request for Proposal (RFP)

Date: 18 March 2008

Dear Sir/Madam,

Subject: RFP for the International Professional Consulting Services for Prevention of HIV and Injecting Drug Use Training for Russian Police Officers

1 You are requested to submit a proposal for services, as per enclosed Terms of Reference (TOR).

2. To enable you to submit a proposal, attached are:

i. Instructions to Offerors …………… . (Annex I)

ii. General Conditions of Contract……. .(Annex II)

iii. Terms of Reference (TOR)………… .(Annex III)

iv. Proposal Submission Form …………..(Annex IV)

v. Price Schedule ……………………….(Annex V)

3. Your offer comprising of technical proposal and financial proposal, in separate sealed envelopes, should reach the following address no later than 06 April 2008 by 18:00

Moscow, 7, Korovy Val st., building 1, office 103, 119049, UNODC RORB

Attention: Altynay Kurmangalieva, Procurement Assistant

Tel: +7 495 7872173

Fax: +7 495 7872129 ]

4 If you request additional information, we would endeavor to provide information expeditiously, but any delay in providing such information will not be considered a reason for extending the submission date of your proposal. For additional information please contact Geoffrey Monaghan (Regional Drug and HIV/AIDS Expert) United Nations Office on Drugs and Crime, Regional Office for Russia and Belarus at E-mail: geoff.monaghan@unodc.org

Tel.: + 7 495 787 2163

5 You are requested to acknowledge receipt of this letter and to indicate whether or not you intend to submit a proposal.

TERMS OF REFERENCE

Background

As of December 2007, around 416,000 cases of HIV were officially registered in the Russian Federation. The number of people officially registered with HIV/AIDS in the country has increased almost 80-fold in just over a decade. The epidemic disproportionately affects injecting drug users (IDUs) and sex workers and other young people (i.e. under the age of 30). At the moment, around two-thirds of HIV cases registered in the Russian Federation is due to injecting drug use and prevalence rates among some IDU groups in some Russian cities exceeds 60% although rates vary widely by geographic region. Another particularly vulnerable and marginalized population which is increasingly affected by HIV/AIDS is prisoners, many of whom are IDUs. Recent estimates show that prisoners in Russia have a reported prevalence rate of more than 4%. Among these, it is estimated that 90% are IDUs.

To help the Russian Government deal with the twin epidemics of HIV and injecting drug use, the United Nations on Drugs and Crime (UNODC) Regional Office for Russia and Belarus (RORB) within the framework of the UNAIDS initiative Coordination in Action: Applying the Three Ones Principles in the Russian Federation, is implementing a project which aims to scale-up effective HIV prevention and care services for IDUs and in prison settings.

Overall aim

As part and parcel of the project activities, RORB is working with the Federal Drug Control Service (roughly equivalent to the American Drug Enforcement Administration) and the police (Ministry of Interior) to enhance their understanding of HIV and injecting drug use and the contributing factors and drivers of the epidemics and also to facilitate improved awareness of, and attitudes to, IDUS and other high-risk groups. Moreover, as is the case in many other countries, the police have an important role to play in supporting HIV prevention programmes. In particular, because they are in regular contact with large numbers of IDUs, sex workers, and young homeless people and other high-risk groups, they are well-placed to refer them to HIV and drug prevention and treatment services.

To date, however, police training has not sufficiently addressed this theme in light of its social, psychological and economic determinants and as a result many police officers in Russia are not in a position to address the problem as constructively as could be the case. To date, for example, there is little information on how police perceive the problem, what they feel could and should be done about it, and/or how they behave in response to it. As a result planning for and with the police service on HIV prevention issues remains constrained.

Duration of assignment: May 2008 – May 2009

Goal of contracted institute/organization/agency and objectives

Against this background, RORB is looking to contract an international institute/organization/agency to help it to devise a training programme for the Russian Federal Drug Control Service and the police service. Principle issues fall into the following categories:

1) Police knowledge attitudes, beliefs and practices (KABP) in respect of HIV and injecting drug use

2) HIV and injecting drug use as an occupational health issue

3) Police responses to sexual and gender-based violence and exploitation

4) Stigma and discrimination within the police service

5) The impact of police policies, strategies and tactics on HIV and injecting drug use

6) The role of the police in preventing HIV and injecting drug use

7) HIV and injecting drug use prevention training and training materials

The profile of the institute/organization/agency contracted

The institute/organization/agency contracted will:

• be internationally recognised by policy makers, academics and health practitioners as a centre of excellence in working with marginalized groups on issues relating to public health, specifically HIV and injecting drug use and have at least 10 years’ experience working in this field

• have a wealth of experience of working with governments and a broad range of national and international agencies (including UN agencies) on issues relating to HIV

• have a track record in devising and analysing KABP questionnaires for police or other uniformed services

• have a track record in carrying out research which is intended to inform public health policies

• have a track record in devising and implementing training programmes for police and/or other uniformed services

• have the capacity to design and develop databases to aid research, monitoring and evaluation of projects/activities

• have experience of working in a number of countries, including Eastern Europe, on HIV/health related projects

• have staff members fluent in written and spoken English and Russian

• have at least six recent publications to its name on topics relevant to these Terms of Reference

Specific tasks of the institute/organization/agency contracted

Throughout the assignment, the institute/organization/agency contracted will collaborate with the Moscow-based UNODC Regional Drug and HIV/AIDS Expert and the UNODC Project Coordinator. The specific tasks of the contracted institute/organization/agency will be in three phases and follow the format below:

Phase 1

a) The organization of a three day “scoping” meeting in a Western European capital city for 10 Russian police officers during which they will be invited to review and discuss with at least three consultants from other countries, what has been done in other places on the topic of police, HIV prevention and injecting drug use.

b) As part of the “scoping” meeting, to develop and pilot a short questionnaire on HIV and injecting drug use in order to gauge the knowledge level of the 10 Russian participants

c) The meeting will also review the use of KABP surveys in defining areas of intervention and eventual evaluation of change with respect to HIV and injecting drug use

Phase 2

a) The design of a KABP survey to assess how Russian police officers of different ranks and in different units, view the problems of HIV and injecting drug use and the steps that can be taken to prevent and mitigate them

b) The piloting of the KABP survey

c) The identification of Russian counterparts and the training of them in the application of the KABP surveys at selected sites

d) The analyses of the KABP surveys and accompanying report in English and Russian

Phase 3

a) Following the surveys, the organization of a series of master classes in Russia to review and discuss the findings of the surveys and consider optional policy and training programme responses

b) Once the responses have been agreed, to work with Russian counterparts to devise modules and materials for training programmes

Additional tasks of the institute/organization/agency contracted throughout the assignment include the following:

1. The institute/organization/agency contracted will be responsible for identifying premises suitable for the “scoping” meeting and arranging hotel accommodation (for up to 16 persons ), transport to and from the hotel and (if at a different location), the training premises and lunch and morning and afternoon coffee/tea breaks.

2 The institute/organization/agency contracted will also provide an experienced facilitator for the “scoping” meeting and an assistant.

3. The training premises should be equipped with a projector, screen, laptop, flip chart(s), and participants will be supplied with notepads and pens.

4. The institute/organization/agency contracted will be responsible for organizing the travel (economy fares), accommodation, and the payment of fees and per diems of the three consultants referred to in Phase 1 (a) above. The three consultants will be selected following consultation and advice from RORB’s Regional Drug and HIV/AIDS Expert. The fees and per diems for the consultants shall be budgeted in accordance with UNDP published thresholds.

5. At the conclusion of each Phase, the institute/organization/agency contracted shall submit to the Project Coordinator, a written report which describes the activities undertaken, outcomes and lessons learned.

In addition to paragraph 5, the detailed budget submitted by the institute/organization/agency contracted will include international travel (economy fares) and accommodation costs, per diems, and terminals for its own staff. The fees and per diems of the staff working for the institute/organization/agency contracted shall be in accordance with UNDP published thresholds.

Timeline

Phase 1 : May – June 2008

Phase 2 : July – December 2008

Phase 3 : January 2009 – May 2009

Deliverables

Phase 1: The “scoping” meeting Report (in English), short questionnaire and the draft instrument for the KABP survey (in English and Russian)

Phase 2: The Activity Report (in English) and the KABP Survey Report in English and Russian

Phase 3: The Activity Report (in English) and the Draft Training Modules (in English)

Requirements of the institute/organization/agency contracted

The interested institute/organization/agency must submit the following documents in English:

1. Proposal submission form

The interested institute/organization/agency shall structure the operational and technical part of its Proposal as follows:

a) Background information

The information should provide corporate orientation including the year and state/country of incorporation and a brief description of the present activities. (It should focus on services related to the Proposal.)

This section should also describe the organizational unit(s) that will become responsible for the contract, and the general management approach towards a project of this kind. The interested institute/organization/agency should comment on its experience in similar projects and identify the person(s) representing it in any future dealings with RORB

(b) Main activities and short description for achieving expected outcomes

This section should state the main outcomes and objectives to be achieved, identifying specific activities and proposed components, addressing the requirements, as specified, point by point; providing a detailed description of the essential performance characteristics and demonstrating how the proposed methodology meets or exceeds the specifications

(d) Monitoring and evaluation plan

This section must provide a detailed description of the essential performance characteristics and sources and means of performance verification proposed by the interested institute/organization/agency during the time frame of the Proposal

(e) Assumptions and risks

This section must provide the interested institute’s/organization’s/agency’s view on the underlying assumptions which would facilitate and/or become barriers to the implementation of the proposed activities, and the means of avoiding/overcoming the risks shall be explained in detail

(f) Implementation partners

If applicable, these shall be named, and a brief description included

(g) Resource plan

This should fully explain the resources in terms of personnel and facilities necessary for the performance of this requirement. It should describe the interested institute’s/organization’s/agency’s current capabilities/facilities and any plans for its expansion.

The CVs of key staff earmarked to carry out the specified tasks must be attached to the proposal

(h) The full contact details (including telephone and fax numbers and web page) and full banking details of the interested institute/organization/agency

2. Detailed Budget in USD as it is stipulated in the price schedule in Annex V

3. Additional documents

Copies of documents pertaining to the interested institute’s/organization’s/agency’s status, charter, mandate, registration (and any other documents describing the nature and activities of partner organizations), details of awards or nominations for awards, and the names of its Executive Committee/Board and their positions/titles shall be included as Annexes

PROPOSAL SUBMISSION FORM

Dear Sir / Madam,

Having examined the Solicitation Documents, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide Professional Consulting services (profession/activity for

Project/programme/office) for the sum as may be ascertained in accordance with the Price Schedule attached herewith and made part of this Proposal.

We undertake, if our Proposal is accepted, to commence and complete delivery of all services specified in the contract within the time frame stipulated.

We agree to abide by this Proposal for a period of 120 days from the date fixed for opening of

Proposals in the Invitation for Proposal, and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

We understand that you are not bound to accept any Proposal you may receive.

Dated this day /month of year

F. Signature

(In the capacity of)

Duly authorized to sign Proposal for and on behalf of

Contact Us:

Your offer comprising of technical proposal and financial proposal, in separate sealed envelopes, should reach the following address no later than 06 April 2008 by 18:00

Moscow, 7, Korovy Val st., building 1, office 103, 119049, UNODC RORB

Attention: Altynay Kurmangalieva, Procurement Assistant

Tel: +7 495 7872173

Fax: +7 495 7872129

Full package of RFP including terms and conditions of the contract and proposals evaluation criterias can be obtained at UNODC office upon request.

Go Back to List