Finance/Administrative Assistant (GS5)
Перейти к навигации- Агентство:
- UNICEF
- Проект:
- Operations
- Расположение:
- Moscow
- Длительность:
- Temporary Fixed-Term Contract
- Дата окончания:
- 2008-02-08
- Описание:
Professional duties:
1. Reviews financial reports and liquidations submitted by counterparts to justify expenditures of DCT funds. Ensures that all submitted documentation comply with UNICEF policies, rules and regulations, and local government laws. Ensures completeness and accuracy of calculations. Provides information on regular basis to counterparts on status of liquidations, expected requirements, standards, and formats. Conducts training for counterparts and travels to locations where support is required. Maintains contacts with counterparts to clarify and obtain missing information, prepares routine correspondences. Maintains complete and accurate record of documents received from counterparts and ensures that filing is done promptly. Maintains an electronic database of correspondences with counterparts, ensures timely archiving of documentation and coded according to retention standards. Advises programme staff on status of liquidations and delays. Generates analytical reports and prepare outstanding DCT reports to the Country Management Team, Programme Staff and NYHQ (on quarterly basis). Participates in the implementation of the Harmonized Approach to Cash Transfer.
2. Maintains PSFR accounts and records all receipts from PSFR donations according to established financial procedures. Ensures that all donations received are deposited at the earliest possible date in accordance with financial rules and regulations. Handles the accounting for PSD, timely reporting and COGNOS planning entries. Provides reports on donations received on daily basis. Makes monthly transfers to current account.
3. Assists the Chief of Operations in the administration and maintenance of office premises, including those related to common services, staff security and safety, non-expendable property and emergency preparedness.
4. Arranges bank payments, using e-banking system, to consultants, suppliers, service providers, individuals, partners and staff. Ensures timely payments. Acts as petty cash custodian for periods of SOA leave or absence. Creates PAR accounts, enters new payees in ProMS, and issues payment requests for conversion and replenishment, when necessary.
5. Maintains and keeps files and financial records for efficient retrieval.
Qualifications required:
1. First university degree in Finance/Administration. Ability to operate Microsoft applications.
2. Three to four years general clerical work in administration and finance, which should include a good knowledge of standard accounting practices and procedures.
3. Fluent in English and Russian.
4. Commitment, drive for results, embracing diversity, integrity, self-awareness and self-regulation, teamwork.
5. Good organization, analytical and communication (oral and written) skills;
6. Tact, discretion, initiative and good judgment in dealing with staff members and partners;
7. Ability to draft routine correspondence;
8. Knowledge of computer applications such as Word, Excel and Power Point
9. Ability to work in an international and multicultural environment
- Контактная информация:
Interested candidates please send cover letter explaining interest in working for UNICEF, CV and P11
by 08 February 2008 to e-mail: emeysak@unicef.org or fax: (495)933-8819.
Candidates will be contacted only if selected for an interview. Generic applications without a cover letter and P11 will not be considered.
For internal applicants two latest PERs are required.
UNICEF is a non-smoking environment.